Full Student Database Example (Includes Queries/Forms/Examples) Part1 Simple - Duration: 13:25. The Online Learning Space 59,617 views.
- Video: Use the Desktop Student Database Template. Applies To: Access for Office 365 Access 2016 Access 2013 More. Use the Access Students database template to keep track of information about your students, including emergency contacts, medical information, and information about their guardians.
- MS Access Media Clipping Database Template Free. Manage print, electronic, and broadcast media clippings efficiently.
- Access 2010 Student Database template help I am tasked with creating a database for prospective students for our high school. I am currently using the Access Student template which allows me to input information such as address, contact and so on.
1. But, is there a way to attach files to certain student profiles? I would like to scan in their applications.
Ms Access Student Database Template
2. Also, Is there a way to add more fields to the student file so I can keep track of the forms they have and have not turned in?
1. You could add an attachment field to the table, but I would suggest adding a text field in which the path to the file can be stored. You'll find an example of how you can open a dialogue to browse to a file and gets its path, and how to open or print the file, as Browse.zip in my public databases folder at:
https://onedrive.live.com/?cid=44CC60D7FEA42912&id=44CC60D7FEA42912!169
Note that if you are using an earlier version of Access you might find that the colour of some form objects such as buttons shows incorrectly and you will need to amend the form design accordingly.
If you have difficulty opening the link copy its text (NB, not the link location) and paste it into your browser's address bar.
This little demo file uses an unbound form, but can equally well be applied to a bound form in which the path can be inserted into a bound control in the form.
2. If you are thinking of having separate fields for each form then stop right there. That would be very bad relational database design and you'd soon encounter problems. The form names or whatever should be stored in a separate table. You then have to model the many-to-many relationship type between students and forms which you'd do with another table which resolves the relationship type into two one-to-many relationship types by having foreign keys StudentID and FormID, each referencing the primary key of the Students and Forms tables. Other non-key columns can be added to this table to represent attributes such as the date a student received the form, the date it was turned in etc.
https://onedrive.live.com/?cid=44CC60D7FEA42912&id=44CC60D7FEA42912!169
Note that if you are using an earlier version of Access you might find that the colour of some form objects such as buttons shows incorrectly and you will need to amend the form design accordingly.
If you have difficulty opening the link copy its text (NB, not the link location) and paste it into your browser's address bar.
This little demo file uses an unbound form, but can equally well be applied to a bound form in which the path can be inserted into a bound control in the form.
2. If you are thinking of having separate fields for each form then stop right there. That would be very bad relational database design and you'd soon encounter problems. The form names or whatever should be stored in a separate table. You then have to model the many-to-many relationship type between students and forms which you'd do with another table which resolves the relationship type into two one-to-many relationship types by having foreign keys StudentID and FormID, each referencing the primary key of the Students and Forms tables. Other non-key columns can be added to this table to represent attributes such as the date a student received the form, the date it was turned in etc.
Hi Carole,
I think I can help with this one. For this specific Access desktop template, there are no relationships defined within the Relationships window. That is why you won't see anything visually laid out in the Relationships window by default. In this template Lookup Fields are defined at the table level so that helps data entry for the tables; specifically the Student Attendance and Students and Guardians tables.
I do think though that these specific fields in this template should go one step further and have the relationships defined in the Relationships window to enforce referential integrity because it is possible to get orphaned data in the tables as they are currently setup.
It's actually quite easy to make these changes in this template. Follow these steps.
1. Make a backup copy of the database (always a good thing when making big changes).
2. Close all open objects and then open the Relationship window.
3. On the Show Table dialog, click each table to drop them on the canvas and then close the dialog.
4. For this template you only need to define three relationships. What to do about creaking knees.
5. Select the ID field in the Students table and drag it on top of the Student field in the Student Attendance table. When the Edit Relationships dialog box opens, select the Enforce Referential Integrity check box. Click Ok to close the dialog.
6. Select the ID field in the Students table and drag it on top of the StudentID field in the Student and Guardians table. When the Edit Relationships dialog box opens, select the Enforce Referential Integrity check box. Click Ok to close the dialog.
7. Select the ID field in the Guardians table and drag it on top of the GuardianID field in the Student and Guardians table. When the Edit Relationships dialog box opens, select the Enforce Referential Integrity check box. Click Ok to close the dialog.
8. Save and close the Relationships window.
You should be all set now.
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Jeff Conrad - Access Junkie - MVP Alumnus
Senior Content Developer - Modern Assistance and Support Experience - Microsoft Corporation
Jeff Conrad - Access Junkie - MVP Alumnus
Senior Content Developer - Modern Assistance and Support Experience - Microsoft Corporation
Author - Microsoft Access 2013 Inside Out
Author - Microsoft Access 2010 Inside Out
Co-author - Microsoft Office Access 2007 Inside Out
Access 2007/2010/2013 Info: http://www.AccessJunkie.com
Author - Microsoft Access 2010 Inside Out
Co-author - Microsoft Office Access 2007 Inside Out
Access 2007/2010/2013 Info: http://www.AccessJunkie.com
Access Attendance Template
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This posting is provided 'AS IS' with no warranties, and confers no rights.
Use of included script samples are subject to the terms specified at
http://www.microsoft.com/en-us/legal/Copyright/Default.aspx
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